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Attendance Expectations

1. Mission and Statutory Authority

Enrollment in Leavenworth Virtual School (LVS) is a formal, binding agreement predicated upon deeper commitments from families than those required in traditional brick-and-mortar settings. While virtual learning serves as a vital educational alternative, it demands rigorous academic engagement and strict adherence to state law. LVS operates under the following statutory mandates:

  • K.S.A. 72-3715 (Virtual School Act): This statute governs state funding and necessitates the mandatory tracking of instructional time during defined count windows.
  • K.S.A. 72-3121 (Compulsory Attendance/Truancy): This law mandates school attendance and defines the legal parameters for truancy filings for students who fail to meet engagement requirements.

Families acknowledge that enrollment is a privilege and continued status in the program is contingent upon the student’s daily compliance with these authorities.

2. The Dual-Metric Framework for Attendance

Attendance at LVS is not determined by mere login; rather, it is measured through a Dual-Metric Framework. Students and parents/guardians acknowledge that virtual facilitators will conduct daily reviews of platform activity and progress to verify presence.

Quantitative Metric (Time)

Qualitative Metric (Progress)

Time-on-Task: Tracking digital timestamps and platform activity logs (e.g., Bright Thinker) to record daily engagement and duration of study.

Academic Output: Measuring substantive progress through the completion of lessons and work records to ensure time translates to learning.

 

3. State Count Day Procedures (K.S.A. 72-3715)

The state-defined "Count Day" window is the mandatory period for establishing district funding. Enrollment is predicated on full cooperation with the following procedures to provide a "clear, chronological trail" for fiscal auditing:

  • Mandatory Strategic Communication Plan: Participation in the multi-channel communication plan—including responses to emails, direct messages, and phone calls—is not optional. Failure to respond to outreach during the two-week window prior to and during the count window may jeopardize the student’s enrollment status.
  • Digital Platform Logging: Students must log active instructional time within the Bright Thinker digital curriculum platform on designated days.
  • Supplemental Activity Logs: Parents/Students are responsible for recording all instructional time occurring outside the primary digital platform on state-approved logs.
  • Audit Notebooks & Portfolios: All logs and data must be submitted for inclusion in the educator-maintained Physical Portfolios and on-site notebooks. These artifacts are required for state fiscal auditing and must be submitted upon request.

4. District Calendar & Enrollment Expectations

Students are required to be active and engaged from the first day of enrollment. LVS adheres to the District Calendar for all start/end dates and holiday observances.

  • Instructional Pace: Students must maintain a consistent instructional pace as defined by the platform pacing guides.
  • Lesson Completion: Families must meet minimum enrollment requirements for weekly lesson completion. Failure to maintain this pace is a violation of this commitment agreement.

5. Tiered Intervention and Truancy Protocol (K.S.A. 72-3121)

Leavenworth Virtual School maintains an imperative to intervene when student engagement fails to meet state and district standards. The following tiered protocol will be strictly enforced:

  1. Tier I (Facilitator Outreach): If progress stagnates or time-on-task is insufficient, the virtual facilitator will initiate immediate contact via phone or digital messaging to provide redirection.
  2. Tier II (Director Intervention): Persistent patterns of non-attendance or lack of work completion will trigger a formal intervention meeting with the Director of Virtual Education. This meeting is required to troubleshoot barriers and re-establish the learning plan.
  3. Legal Truancy: In accordance with K.S.A. 72-3121, persistent failure to meet attendance and work completion requirements will result in a formal truancy filing with the appropriate legal authorities.

6. Communication and Technical Responsibilities

Operational compliance is essential for the school to maintain secure permissions and verify student activity.

  • PowerSchool Parent Portal: Parents/guardians must maintain an active account and provide regular updates to registration and emergency contact information. This is a required step for the school to ensure student safety and data security.
  • Check-in Requirements: Regular communication via synchronous and asynchronous tools (e-journals, emails, and messaging) is mandatory.
  • Technical Proficiency: Students must demonstrate minimum computer and digital literacy skills, including:
    • Working in multiple browser windows and tabs simultaneously.
    • Copying and pasting information effectively.
    • Creating, saving, and submitting files in required word-processing formats.
    • Uploading and downloading necessary files and software.
  • Hardware: Families must ensure students have access to the required hardware, specifically a working microphone or headset, to facilitate active participation in virtual interactions.

 

Download the Leavenworth Virtual School Attendance Expectations PDF Here.