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Attendance Expectations

A Roadmap for Success in the Virtual Learning Environment

This document provides a comprehensive framework for attendance and academic expectations at Leavenworth Virtual School (LVS). Grounded in Kansas Law and the USD 453 Student Handbook, it defines the unique responsibilities of virtual students and families to ensure a productive partnership.

I. Defining Attendance and Truancy

In a virtual setting, "attendance" is more than just logging in; it is a legal requirement verified through a Dual-Metric Framework.

A. The Dual-Metric Framework

LVS tracks daily attendance using two data points to ensure compliance with the Kansas Virtual School Act (K.S.A. 72-3712,et seq):

  1. Metric A (Time-on-Task): Quantitative data pulled from platform digital timestamps and parent-verified supplemental logs for off-line instructional activities.
  2. Metric B (Academic Output): Qualitative data verified through module mastery, assignment completion, and movement through the curriculum.

B. State Mandated Truancy Definitions

Consistent with K.S.A. 72-3121 and the USD 453 Student Handbook, a student is considered "not attending school as required by law" (truant) if they have inexcusable absences for:

  • Three (3) consecutive school days; OR
  • Five (5) school days in any semester; OR
  • Seven (7) school days in a school year.

Note: For LVS, an "absence" occurs when a student fails to engage in either Metric A or Metric B during a scheduled school day without a valid, administratively approved excuse.

II. School Work and Academic Expectations

LVS utilizes a seamless singular platform for K-8 curriculum and Learning Management System (LMS).

  • Competency-Based Learning: Per K.S.A. 72-3712, students must demonstrate competence in subject matter for every course.
  • Pacing: Students are expected to adhere to the Target Timelines visible in the platform dashboard, which contrast expected progress against actual completion.
  • Response Guarantee: Students and families can expect a response to academic inquiries from licensed staff within 24 hours on school days.

III. Progressive Intervention: Attendance & Engagement

When engagement falls below program expectations, LVS initiates a tiered intervention process designed to protect the student’s right to an education and satisfy state law.

Step

Action

Description

Tier I

Facilitator Outreach

Immediate contact via phone or platform message when progress or time-on-task stagnates.

Tier II

Administrative Escalation

If the pattern persists after two facilitator contacts, the Program Director initiates a formal intervention call.

Tier III

Formal Intervention Meeting

A mandatory meeting with the family to co-create a Plan of Improvement with time-bound goals.

Tier IV

Legal Reporting

If interventions fail, a referral is made to state/local agencies for truancy filing under K.S.A. 72-3121.
 
IV. Progressive Intervention: Academic Performance

Academic standing is reviewed weekly. Students failing to meet mastery benchmarks enter the following support framework:

Step

Action

Description

Tier I

Facilitator Outreach

Facilitators engage with the Learning Coach to review platform data and address specific academic gaps.

Tier II

Administrative Escalation

If the pattern persists after two facilitator contacts, the Program Director initiates a formal intervention call.

Tier III

Formal Intervention Meeting

A mandatory meeting with the family to co-create a Plan of Improvement with time-bound goals.

Tier IV

Mandatory Support Hub

Students failing to meet goals are required to attend the on-site Wednesday Support Hub for structured remediation and one-on-one instruction. Failure to improve within two weeks may result in a recommendation for the student to return to a brick-and-mortar environment.

 

Students with disabilities will continue to receive protections afforded under IDEA and Section 504 throughout the intervention process.

V. Program Suitability & Return to In-Person Setting

A virtual environment is not the appropriate educational setting for every child

The Leavenworth Virtual School is a choice program based on a mandated partnership. The school reserves the right to determine if a student is no longer a candidate for virtual learning based on the following:

  • Failure to adhere to the Learning Coach Partnership Agreement. 
  • Failure to meet the goals of a Tier III Intervention or Level 3 Plan of Improvement.
  • Persistent non-attendance that results in a truancy filing.

Ultimate Consequence:

If a student cannot abide by the expectations outlined in this guide after the completion of progressive intervention steps, the student shall be returned to the brick-and-mortar / in-person setting at their resident school to ensure they receive the supervision and support required for academic success.

 

View our the Leavenworth Virtual School Attendance Expectations Here. 

View our the Leavenworth Virtual School (K-8) Student Commitment & Assurance Agreement Here. 

View our the Leavenworth Virtual School Learning Coach Assurance & Partnership Agreement Here.